Profit & Loss

Generate a profit and loss statement (income statement) for any time period.

Profit & Loss

The Profit & Loss report (also known as the income statement) shows you how much your business earned and spent over a given time period. The result is your profit or loss -- one of the most important metrics for any business.

Requirement: This feature requires the Bookkeeping module (PRO plan).

Profit & Loss Overview

Structure of the Report

The Profit & Loss report is divided into two main sections:

Revenue (Income)

All income of your business is listed here, grouped by account:

  • Sales revenue -- Income from invoices and sales
  • Other income -- Interest income, rental income, miscellaneous
  • Extraordinary income -- One-time, non-recurring revenue

Expenses

All expenses appear here, also grouped by account:

  • Cost of goods -- Purchases of goods and raw materials
  • Personnel costs -- Salaries, social insurance, allowances
  • Premises costs -- Rent, utilities, maintenance
  • Administrative costs -- Office supplies, insurance, IT
  • Depreciation -- Write-downs on fixed assets
  • Financial expenses -- Bank fees, interest

Result

At the bottom, the report shows the result:

Revenue - Expenses = Profit (or Loss)

Generating the Report

  1. Navigate to Bookkeeping > Reports > Profit & Loss
  2. Select the time period (e.g., current quarter, last fiscal year, custom)
  3. Click Generate report

Filter Options

  • Date range -- Choose any start and end date
  • Fiscal year -- Quick selection of a defined fiscal year
  • Quarter / Month -- Predefined periods for fast access

Tip: Compare different time periods to spot trends -- for example, Q1 this year vs. Q1 last year.

Detail View

Each line item in the report shows the total amount for a given account. Click on an account to see the individual postings that contributed to that amount.

The detail view shows:

  • Posting date
  • Description and reference
  • Amount (debit / credit)
  • Linked invoice or expense

Export

You can export the Profit & Loss report in different formats:

  • PDF -- For filing and printing
  • CSV -- For further processing in Excel or other tools

Click Export and select the desired format.

Tips for Interpretation

  • Gross profit = Sales revenue minus cost of goods. Shows the profitability of your core business.
  • Operating result = Gross profit minus operating costs. Shows whether day-to-day operations are profitable.
  • Net profit = The final result after all income and expenses.
  • A negative number (loss) is not unusual during the startup phase, but should be monitored closely.

What's Next?

Complement your income statement with the Balance Sheet for a complete picture of your financial position. If you are registered for VAT, also generate the VAT Report.

Balance Sheet